Filing an application at Bundessortenamt

Filing an application at Bundessortenamt

Forms are available as download: www.bundessortenamt.de - for applicants.
To use these forms you need your user name (addressnumber at Bundessortenamt) and your password. If you do not have this information to use the forms, you will have to contact section 104-S (phone: +49 511-9566-5682, mail: Postfach.Ref104@  bundessortenamt.  de).

Please use only the following possibilities to contact our office:

Via post:

Bundessortenamt
Osterfelddamm 80
30627 Hannover

or

Bundessortenamt
Postfach 61 04 40
30604 Hannover

Via email: Postfach.BSA@  bundessortenamt.  de

Via fax: +49 511 9566-9600

Field of work section 104-S

contact: Mrs Springmann / Mrs Brilatus (+49 511 9566-5682)

  1. How to file an application for Protection oder Listing:
    • Use the electronic forms.
    • Submit the documents via qualified elektronic signature or sign the original print and send hardcopy or fax of it to Bundessortenamt.
    • Completeness and receipt in due time are important for progress of the application.
    • As confirmation of receipt you will receive a fee statement with the application fee.
    • Attention: Documents, send via e-mail, cannot be accepted in the application procedure.
  2. How to file a variety denomination:
    • Use the electronic form  (B – Angabe von Sortenbezeichnungen).
    • This form is part of the application and has to be filed within the application or after separate demand.
    • Submit the documents via qualified elektronic signature or sign the original print and send hardcopy or fax of it to Bundessortenamt.
    • Attention: Documents, send via e-mail, cannot be accepted in the application procedure.
  3. How to get registered as further breeder:
    • Use the electronic form.
    • Submit the documents via qualified electronic signature or sign the original print and send hardcopy or fax of it to Bundessortenamt.
    • As confirmation of receipt you will receive a fee statement with the application fee.
    • Attention: Documents, send via e-mail, cannot be accepted in the application procedure.
  4. How to extend a registered variety:
    • Use the electronic form (Antrag auf Verlängerung der Sortenzulassung)
    • Submit the documents via qualified electronic signature or sign the original print and send hardcopy or fax of it to Bundessortenamt.
    • As confirmation of receipt you will receive a fee statement with the application fee.
  5. How to withdraw a protected and/or registered variety oder an application:
    • Send us a signed letter which variety you want to withdraw.
    • Deletion will be only possible, if an authorized person signs the letter.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  6. How to give a power of attorney for an agent in a protection or registration procedure (§ 15 Abs. 2 SortG, § 42 Abs. 6 SaatG )?
    • Use the pdf-form „Vollmacht".
    • Applicants, who do not live in the European Tradingzone oder do not have a location in this zone, need a representative for the application procedure.
    • Notice that a power of attorney can only be given to a natural person and not to a legal entity.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  7. How to establish an attorney according to §14 VwVfG?
    • Use the pdf-form „Vollmacht".
    • Notice that a power of attorney can only be given to a natural person and not to a legal entity.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  8. How to establish a power of attorney for receiving the correspondence without power to sign documents or authorize a person for a special date?
    • Use the pdf-form „Vollmacht
    • Notice that a power of attorney can only be given to a natural person and not to a legal entity.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  9. How to make a change concerning legitimated persons for a variety?
    • Use the form „Nachweis".
    • Keep in mind that you have to send us an official certified extraction to register a new legal entity (e.g. an extraction of the commercial register).
    • New persons who are authorized to sign for a company must be verified to the Bundessortenamt.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  10. How to transfer an exclusive right of use?
    • This is only possible protected varieties (Plant breeder’s rights).
    • Keep in mind that you have to send us an official certified extraction to register a new legal entity (e.g. an extraction of the commercial register).
    • New persons who are authorized to sign for a company must be verified to the Bundessortenamt.
    • Submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  11. Information about fees:
    • Fees are listed in the table of charges.
    • Application fee is raised once per procedure, testing fees are raised for every year of testing.
    • annual fees = due date is 1st January for
      1. Varieties, registered in the National List (monitoring fee)
      2. protected varieties (annual protection fee)
    • Varieties with listing and protection only pay one annual fee.
    • Varieties with additional EU-Protection only pay an reduced annual fee. If these varieties are also registered in the National List, they have to pay the monitoring fee.

National and International Variety and Seed Affairs (section P 1)

contact:  Mrs Trautwein (+49 511 9566-5630)

  1. How to file an application for determining the eligibility for certification of seed material:
    • Use the corresponding form, sign it and submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  2. How to file an application for distribution approval (Sec. 3 SaatG):
    • Use the corresponding form, sign it and submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  3. How to file an application to distribute conservation variety seed material:
    • Use the corresponding form, sign it and submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  4. How to file an application to distribute seed material of a cultivated conservation mixture:
    • Use the corresponding form, sign it and submit this document as paper, via fax or as scanned document via e-mail to the Bundessortenamt.
  5. How to file an application to distribute seed material of a directly harvested conservation mixture:
    • Use the corresponding form, sign it and submit this document as paper, via fax or as scanned document via mail to the Bundessortenamt.
  6. How to file an application for an additional time limit after deletion of a listed variety:
    • Write a formless, signed letter to Bundessortenamt (§§36 Abs. 3 Satz 2, 52 Abs.6 SaatG).

List of Marketable Fruit Varieties (section 215):

contact: Mr Dr. Schulte (+49 3425 9040 24)

  1. How to make an application for entry into the List of Marketable Fruit Varieties:
    • Use the corresponding form and submit the documents as paper, via fax or as scanned document via mail to the Bundessortenamt.
    • As confirmation of receipt you will receive a fee statement with the application fee.
    • As soon as the variety registration is done, you will receive a confirmation in written form.

Additional information vegetables (section 220)

contact: Mrs Wöster (+49 5032 961-138)

  1. How to give a notice of additional information according to § 33 Abs. 8 SaatgutV:
    • Use the corresponding form and submit the documents via qualified electronic signature or you sign the original print and send the hardcopy or a fax of it to Bundessortenamt.
    • Attention: Documents, send via mail, cannot be accepted in the application procedure.